Management and operational hub
Flow gives office teams one control layer for clients, projects, shifts, documents, permissions, administration and operational follow-up.
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GeoTapp Flow - Field Operations Management
GeoTapp Flow.
Field Operations Management.
The operational hub for managing clients, projects, teams and administration in one place. Flow is the platform that also powers TimeTracker.
Platform Status
Native Android and iOS apps are being released on the stores and stay connected to live operational data from TimeTracker.
What GeoTapp Flow really does today
More than a dashboard: it connects planning, execution, billing and defensible proof of what the team actually delivered.
Defensible proof for clients
Photos, notes, timestamps, clock-ins and field evidence stay attached to each project so the office can answer clients with facts, not assumptions.
Project timeline, ZIP export and audit trail
Generate a complete history with timeline, maps, photo proofs and session data to reduce internal disputes and support audits or customer claims.
Faster billing with fewer internal disputes
Quotes, invoices and optional Fatture in Cloud sync work on what was actually done on the field, so billing is faster and easier to defend.
Automatic compliance
Automatic GPS privacy consent for every employee
Compliant from day one, or you don't clock in.*
When you invite a new employee, Flow automatically generates a GDPR-compliant GPS privacy notice and sends it for digital signature. The worker fills in their details, reads the document and signs with one click, all via web, no paper.
The signed PDF is archived automatically and you can see in real time who has signed and who hasn't. No more loose papers, no risk of fines: every consent is logged with date, time and digital signature.
Local regulation
Compliant with EU GDPR Art. 13 and Art. 6. The notice covers legal basis, data minimization (GPS only at clock-in/out, no continuous tracking), retention periods and data subject rights.
- GDPR Art. 13 compliant
- Digital signature tracked
- Archived PDF
- No continuous tracking
- Zero paper
* By law (GDPR Art. 13), every employee must sign a privacy notice before being geolocated. Most GPS software does not handle this: the legal risk stays with the employer. GeoTapp automatically generates the personalised notice, gets it digitally signed and blocks GPS access until it is signed. No other software on the market does this.
Built for office teams that need clarity
Owners, administration and coordinators use Flow when they need fewer internal disputes, clearer responsibilities and a reliable operational cockpit.
Connected to TimeTracker in real time
Clock-ins, field activity, photo proofs and project execution data return into Flow in real time for governance, reporting and customer-facing proof.
The proof
The report. Not a summary. A proof.
GPS clock-ins, timestamped photos, operational notes. The system applies a cryptographic seal that makes any modification detectable. The result is not a document to send to the client. It's proof the client can verify independently.
- Tamper-proof after generation, any modification is detectable
- Verifiable without an account, by anyone, independently
- GPS and photo data integrated and inseparable
- Generated automatically, no manual form-filling
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Operational capabilities
Every module is designed for real control of field work. Click to explore.
Jobs and Clients
Job Management
Create and manage technical interventions. Assign tasks to technicians, monitor progress and keep everything tracked per job.
[ APRI DOSSIER ] →Task Assignment
Distribute work to technicians with precision. Communicate instructions, deadlines and operational priorities in a structured way.
[ APRI DOSSIER ] →Reports and Billing
Generate structured reports from every job. Export documentation and support billing with real field data.
[ APRI DOSSIER ] →Planning and Resources
Intervention Calendar
Plan interventions, visualize the operational calendar and manage team availability without overlaps.
[ APRI DOSSIER ] →Resource Management
Control materials, equipment and operational resources needed for each field intervention. No surprises.
[ APRI DOSSIER ] →Work Planning
Organize work into phases, tasks and deadlines. Keep the project under control without spreadsheets or WhatsApp messages.
[ APRI DOSSIER ] →Control and Visibility
Intervention Documentation
Collect photo evidence, operational notes and signed documents for every intervention. Work performed stays verifiable.
[ APRI DOSSIER ] →Field-to-Office Link
Data collected by TimeTracker arrives in Flow in real time. Field and office work on the same operational data.
[ APRI DOSSIER ] →Operational Visibility
Real-time operational dashboard. Always know how many interventions are open, in progress or completed today.
[ APRI DOSSIER ] →
Take real control of your field.
Frequently asked questions
What is GeoTapp Flow?
GeoTapp Flow is the operational management platform for companies with field technicians. It lets you create jobs, assign tasks, monitor progress and produce verifiable reports in real time from the office.
Does GeoTapp Flow work offline?
GeoTapp TimeTracker (the mobile app for technicians) works offline and syncs GPS data and photos when connectivity is restored. Flow (the management panel) requires an internet connection.
Does GeoTapp Flow integrate with other management software?
GeoTapp Flow supports data export for billing and payroll. Direct integration with third-party management systems is available on request.
How many technicians can GeoTapp Flow manage?
GeoTapp Flow scales from teams of 3 to 300+ operators across multiple sites. Team and Business plans include advanced features for larger teams.
Can clients dispute reports generated by Flow?
No. GeoTapp reports are cryptographically sealed and verifiable via GeoTapp Verifier. Clients can independently verify data integrity without accessing your account.
Does GeoTapp Flow show where technicians are in real time?
No, and that is on purpose. Location is recorded only when a job opens and closes, not continuously: Flow tells you the work started at the right place and time, it does not make you follow a dot on a map all day. That is the line between proof of work and surveillance.
Which businesses is GeoTapp Flow built for?
For companies whose teams work off-site: cleaning, security, maintenance, installers, electricians, plumbers and multi-service firms. If your operators spend the day in the field rather than at a desk, Flow was built for that.
How do I assign jobs to teams in GeoTapp Flow?
You create the job from the office, assign the technician or crew, and the operator finds it in the TimeTracker app. When the job is closed the report comes back into Flow, already verifiable, with no one to chase to find out how it went.
Ideal for