Tame the chaos on the pitch with GeoTapp

Contenuti

• If you have staff working off-site – cleaning teams, security staff, technicians, maintenance workers – you already know how easy it is to lose track of things.
• GeoTapp in a nutshell
• Two products, one ecosystem
• GeoTapp Flow: the owner’s console
• GeoTapp Timetracker: the app for field workers
• How Flow and Timetracker work together
• Who is GeoTapp Flow for?
• Who is GeoTapp Timetracker for?
• For those not using GeoTapp (ecosystem)
• What you can do now
• Want to find out if GeoTapp is really right for you?
• The One-Sentence Explanation
• The Problem GeoTapp Solves Better Than Anything Else

If you have staff working off-site – cleaning teams, security staff, technicians, maintenance workers – you already know how easy it is to lose track of things.

Incorrectly recorded hours, messages scattered across WhatsApp and emails, materials whose whereabouts are unknown, customer complaints because ‘there’s nothing in writing’: by the end of the month, you find yourself chasing information rather than running the business.

GeoTapp was created precisely for this reason: to transform the chaos of field work into clear, organised and useful data, without asking you to become an expert in management software or Excel spreadsheets.

GeoTapp in a nutshell

GeoTapp is a platform designed for service companies with field staff who want to:

• understand who is doing what, where and for which client
• link hours, costs, materials and jobs to projects and orders
• have a clear overview of the figures without having to chase anyone at the last minute

All this takes place within a single ecosystem that connects field work with office work.

Two products, one ecosystem

To truly understand GeoTapp, it is important to clearly distinguish between its two main products, which share the same database and the same Firestore security rules based on companyId.

GeoTapp Flow: the owner’s console

GeoTapp Flow is the owner’s console: a web app (browser-only, no native app) designed for those who manage the business, not for those who clock in.

With Flow, you can:

• manage customers, projects, suppliers and products (CRM)
• issue quotes and invoices with PDFs ready to send or print
• keep a ledger and link bank transactions, including by reading emails via IMAP
• organise the team, offices, groups and availability
• centralise internal communications, notes and messages related to projects
• keep track of calendars, events and activities via integration with Google Calendar
• use automations and an AI assistant (Gemini) for repetitive tasks and business data analysis
• manage internal support tickets, integrations with Fatture in Cloud, the customer portal, dedicated access for the accountant, customised dashboards and onboarding wizards.

In practice, Flow is the ‘command centre’ where the business owner can view and manage the company: clients, figures, projects, staff and communications.

GeoTapp Timetracker: the app for field workers

GeoTapp Timetracker is its “operational arm”: it is the app used by field staff to:

• clock in and out of work sessions
• record breaks, movements, notes and photos of what they are doing
• link hours to a specific client, project, site or shift
• leave a clear and verifiable record in the event of disputes (times, locations, activities).​

All this information ends up in the same Firestore database used by Flow: this means that the business owner, via Flow, can see in real time what Timetracker is recording in the field.

How Flow and Timetracker work together

Flow and Timetracker share:

• the same Firebase project (geotap-v2)
• the same multi-tenant Firestore database with companyId
• the same security rules (firestore.rules) which ensure that each company sees only its own data.

The typical workflow is as follows:

• Timetracker records work sessions (workSessions) including user, times, breaks, location, notes and photos
• the data ends up in Firestore, in the same database as Flow
• Flow displays this data within the employee, project, client, report and administrative views.

Result: the business owner no longer works on a hunch, but based on real data collected by their staff, without having to ask “send me the timesheet” at the end of every month.

Who is GeoTapp Flow for?

GeoTapp Flow is designed for:

• owners of service companies with field staff (cleaning, security, maintenance, facilities, technical services)
• administrative offices that need to invoice, record payments, maintain a general ledger and prepare clean data for the accountant
• those who need a comprehensive overview of clients, projects, margins, activities and internal communications, without bulky, monolithic software.

Flow isn’t just a clocking-in app: it’s the owner’s digital desk, always open in the browser.

Who is GeoTapp Timetracker for?

GeoTapp Timetracker is designed for:

• field workers who need to record the start and end of their shifts
• foremen who need to manage shifts, rotas and attendance
• those who need to easily demonstrate where and when a job was carried out.

Timetracker is not intended to replace accounting software, but to become a reliable source of truth regarding hours, locations, activities and actual work records.

For those not using GeoTapp (ecosystem)

The GeoTapp ecosystem is not suitable if:

• you are looking for an ‘all-encompassing’ ERP that also manages complex production, full accounting, advanced warehousing and HR in an integrated manner
• you are not willing to change your processes even slightly to better organise information, data and responsibilities.

GeoTapp does not aim to be ‘yet another generic management system’, but rather a practical combination of:

• owner’s dashboard (Flow)
• a field app (Timetracker)

specifically designed for those who work shifts, carry out on-site jobs, manage contracts and provide services across the region.

What you can do now

If this sounds like your business, the next step isn’t to rush out and buy software, but to see if GeoTapp really fits your needs.

You can:

• tell us in a few lines how many staff you have, what sector you work in and what challenges you face each month
• request a quick call to see how Flow and Timetracker could fit in with the way you work

From there, you can decide, without beating about the bush, whether GeoTapp is the right tool to give you back control over people, hours and figures, or not.

Want to find out if GeoTapp is really right for you?

Do you manage staff working off-site and find yourself chasing up hours, timesheets and scattered information every month? In that case, reading an article isn’t enough: you need to see how GeoTapp fits into your actual working environment.

• We can take a look together at how field work is currently organised in your company.
• I’ll show you in practice how Flow and Timetracker can help you bring order to people, hours and numbers.
• At the end of the call, you’re free to decide whether to take the next step or not, with no obligation.

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